So if you're contemplating having a load of your documents scanned and converted to PDF's, Word documents, Excel or any other document type, you may be wondering about professional document scanning companies and their pricing. If you've already checked out pricing for a document scanning service then you've probably found that the price is surprisingly low. Depending on quantities, here in the UK document scanning can be from as little as a penny per sheet, which is...well as cheap as it can get.
So how is this possible? Are the companies that charge more doing a better job with your documents?
The answer to the latter question is not necessarily, but check them out first to be sure. Often when you have tens of thousands of documents scanned you will be charged a lot less because the more you decide to have scanned, the better the value overall. And in the same respect if you have a fairly minimal amount scanned like, say, 500, the cost will end up being more than a penny a sheet because the quantity isn't as high. In my experience as someone who has been in the document scanner area for a few years now, the companies that charge a little more tend to do a better job overall and usually have more up to date equipment which can process your work with greater speed and efficiency. But that's no reason to look away from the little guy.
Document scanning is completed by using industry quality large scanning equipment which can quickly process the files and accurately scan then and if you are looking at having the documents processed with OCR (Optical Character Recognition, a way to make the entire documents text searchable), many companies will have top of the range scanning software which, in some cases, may have been developed specifically for the company or even in house. This means that the documents can be processed quicker and the results can be seen sooner so the costs go down for the provider and thus for you too.
The only way you can truly tell the quality of a company offering document scanning services is to ask for some samples to be produced for you from several sheets of your documents, preferably with different formats and look, and judge on how quickly you get the samples back. If it's possible you should also pay a visit to the company to see how they operate, their machinery and staff.
What matters most is making sure a good job is done with your document scanning. Having your documents made digital can save your company a huge amount of time, man hours and space, so when you get the job done, and done right, you'll never look back.
Source: http://ezinearticles.com/?How-Are-Document-Scanning-Services-Able-To-Scan-Documents-So-Cheaply?&id=5951285
So how is this possible? Are the companies that charge more doing a better job with your documents?
The answer to the latter question is not necessarily, but check them out first to be sure. Often when you have tens of thousands of documents scanned you will be charged a lot less because the more you decide to have scanned, the better the value overall. And in the same respect if you have a fairly minimal amount scanned like, say, 500, the cost will end up being more than a penny a sheet because the quantity isn't as high. In my experience as someone who has been in the document scanner area for a few years now, the companies that charge a little more tend to do a better job overall and usually have more up to date equipment which can process your work with greater speed and efficiency. But that's no reason to look away from the little guy.
Document scanning is completed by using industry quality large scanning equipment which can quickly process the files and accurately scan then and if you are looking at having the documents processed with OCR (Optical Character Recognition, a way to make the entire documents text searchable), many companies will have top of the range scanning software which, in some cases, may have been developed specifically for the company or even in house. This means that the documents can be processed quicker and the results can be seen sooner so the costs go down for the provider and thus for you too.
The only way you can truly tell the quality of a company offering document scanning services is to ask for some samples to be produced for you from several sheets of your documents, preferably with different formats and look, and judge on how quickly you get the samples back. If it's possible you should also pay a visit to the company to see how they operate, their machinery and staff.
What matters most is making sure a good job is done with your document scanning. Having your documents made digital can save your company a huge amount of time, man hours and space, so when you get the job done, and done right, you'll never look back.
Source: http://ezinearticles.com/?How-Are-Document-Scanning-Services-Able-To-Scan-Documents-So-Cheaply?&id=5951285
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